9 Ways HR Software Can Benefit Small Businesses

Small businesses are constantly met with hurdles and no more than with the struggles on the current pandemic. With reduced resources and experience teamed with a world where time equals money, it’s important to streamline processes and reduce costs wherever possible.

That’s why more businesses are utilising cloud HR software and steering the culture of the company to become digital-first.. Digitalising the HR process can be one of the best ways to improve efficiency in the workplace and free up employees to focus on tasks that make the organisation money. One of the great features of these softwares is that they can generate your paystubs, you can also check stub maker free here today.

We discuss how HR software can benefit small businesses around the world and ease pressure on staff during these times.

Employee Development

Evaluating employees within small businesses is crucial. Not only to ensure adequate training across the workforce but also to retain valuable employees and help them progress in their careers. 

HR systems can monitor and measure productivity and provide an insight into areas that individuals may need training in, extra support or guidance.

With small business directors juggling many different roles, this information can easily be overlooked, especially if employees do not reach out. By collating this data and providing an easy visual representation, action can be taken with ease.

Let Employees Take Charge

It’s a common occurrence that employees details may change. From the change of address, new phone numbers or switching bank accounts, this can be hard to keep track of if there is no dedicated office manager and HR professional to undertake these tasks.

HR systems allow employees to input and alter information with ease, at a time that suits them.

Payslips can also be accessed through these platforms, meaning time is not wasted by accounting departments having to provide these when requested by employees.

Absences can also be a troublesome element to keep track of, especially in a busy work environment. Staff requesting annual leave is the norm but directors and managers could accidentally overlook these requests, leaving staff feeling deflated. Furthermore, if it was one of the federal holidays from this list of holidays then that could seriously frustrate or anger employees who had a celebration planned.

HR systems allow employees to put in their holiday requests and easily see if they have been approved. These requests will be flagged on their manager’s portal, meaning they are never missed.

Employees can also use these platforms to complete returning to work sick forms, collating this information in one place but ensuring it is kept confidential.

Reduce Space

Space is something that many small businesses struggle with. Small offices can quickly lead to overcrowded work stations due to lack of storage space.

Paperwork can be removed, therefore eradicating the need for cumbersome filing cabinets.

Not only does this create more floor space, but it can also reduce printing costs over time.

Heightens Security 

New and small businesses may still be in the process of implementing security measures, whether this is a more secure network connection, password-protected files or information stored under lock and key.

Cloud-based HR systems provide a platform for each user to have individual portals with secure login and passwords.

This means sensitive or private information will only ever be seen by those with authorisation and nothing will fall into the wrong hands.

With this information being stored on the cloud, there is no threat of anything being lost. Stolen, damaged or misplaced computers or even an on-site disaster such as a flood, will not lead to this data becoming inaccessible.

Free HR Advice

If the right cloud HR system provider is chosen, they can provide the advice company directors need with matters of HR.

If a vendor with both software and HR expertise is chosen, then business owners will have double the benefit of helplines.

HR experts can be at the end of the phone whenever needed to provide guidance to directors and ensure proper protocol is followed, protecting both employers and employees.

Monitor KPIs and Set Goals

For a business to grow, this is an essential element of any business. HR systems can quickly generate reports in relation to staff turnover, training, absences and recruitment, along with key performance indicators.

With this information being displayed as an easy to understand visual, directors can generate actionable insights.

Attract The Best Talent

Recruitment is essential to business growth but it can be time-consuming and can quickly become complicated to those without prior experience.

HR systems provide a platform to advertise new roles, collate applications in one place and contact candidates when needed.

New starters can enter their details on these systems, before their first day, so contact information and bank details for payroll can be in place before their construct commences.

New starter training can be added to the systems, ensuring that nothing is missed during the training process and consistency is upheld with all new staff members.

Save Money

Any business will always be looking for cost-saving solutions, especially within a small business.

By removing the need of an HR expert within the business, this saves the salary of having another full-time member of staff.

Over time, annual leave, employee expenses and any other costs can be easily implemented into these systems, meaning these costs are processed correctly and error-free.

Remain Compliant 

Every sector has rules and regulations that they must comply with. Most notable is the introduction of GDPR, along with making sure employees take their allocated annual leave and are provided with the breaks they are legally entitled to.

As employee data is stored securely and password-protected, the risk of these slipping into the wrong hand is removed.

Time-tracking is available so directors can ensure staff are having the right time off and managers are not forcing them into overworking.

HR systems can be fundamental to small businesses. This technology is changing frequently and can be adapted to any manner of industry and can be tailored to the wants and needs of each organisation.