Options of Online PDF Editor For Education

According to a survey on Statista, 46% of those within the age bracket of 16 – 24 in the UK are most likely to use online learning materials. These online learning materials include digital documents such as PDFs which can be used for studying independently.

To access PDFs, PDF editing software is needed. Moreso, using  PDF Editor for education means teachers, students, parents, or schools can edit PDF docs anywhere and at any time.

In this post, we’ll discuss the contributions PDF editors make to education automation processes and how Lumin PDF can help you.

PDF Editors and Their Great Contribution to Education Automation Process

Education automation processes reduce manual work and limit the use of paper. This means records and materials can be stored as PDFs to retain original layouts. Here are other ways PDF editors have contributed to automation processes.

1. Saves Time

Timetables, school requirements, and policies are updated every new academic year. This means documents are rewritten and uploaded again, which takes valuable time. But with PDF editing software, you can edit PDF documents and make the changes required without spending much time.

2. Improves Confidentiality 

Students’ and staff’s information are confidential and shouldn’t be open to everyone. However, it might be hard to keep these files protected if saved in other formats. But with some PDF tools like Lumin PDF, you can decide who views these sensitive documents. Also, you can easily add or remove information from these protected documents with PDF editing software.

3. Easy Edits

Teachers can easily edit assignments, grading sheets, education dissertation PDFs, and other documents. What’s more? When schools recommend a PDF editor for teachers, students can comfortably work with a teacher on a shared file in real-time. Also, teachers who write their reports online can digitally sign PDFs with ease.

Having a PDF editor for schools makes online provision of textbooks, admission forms, or surveys easy. Schools can also make quick edits to onboarding materials and merge PDF files with no trouble.

Method to Archive School/Students Records and Digitally with PDF

Digital documents can be destroyed or lost over time. However, using any PDF maker online to convert your documents to PDF before archiving helps protect and keep them organized. Here’s how to archive education records with PDF:

1. Convert File to PDF/A

PDF/A is the suitable format for archiving and preserving digital documents for long periods. This is because this file format allows you to reproduce documents in their original form on any software for years to come. Since anybody can request access to archived education records in the future, convert your documents to PDF/A.

2. Compress Size

School/students’ records have a large storage size because of the amount of data it contains. Archiving them without compressing their size will take up space and slow performance. This means documents will take more time to open, and it’ll not be easy to edit PDF files online. Reduce your file size with Lumin before archiving education records for easy storage and access.

3. Create a Text-Searchable Document with OCR Technology 

Scanned documents are not text-searchable because they’re always in image format when saved on the computer. This defeats the purpose of having a readable and organized archived school record. To create a text-searchable PDF for students to access at any time, use editing software with OCR technology.

4. Organize Metadata

Organizing your metadata will provide more information about archived school/student records. How? Most data in an education record has longer retention schedules. So indicating when and who created the document will help viewers know how long it has stayed.

5. Comply with Privacy and Security Policies

One of the purposes of the Family Educational Rights and Privacy Act (FERPA) is to protect the privacy of student’s education records. Schools are not allowed to disclose these education records improperly. On that note, it’s crucial to comply with this privacy policy by ensuring that archived files have a password. That way, nobody can edit a PDF, view, or print it without permission.

6. Use PDF Editors Integrated to DMS

Accessing and managing archived records from any device is easy when a PDF editor is linked to Document Management Systems (DMS) . PDF editing software like Lumin is integrated into DMS like Google drive.

For Students, Parents, Teachers and Staff Anywhere, Anytime. On All Digital Devices You Can Use Online PDF Editor Lumin

For Students:

With the introduction of technology to education, students now use digital devices for learning. This increases the chances of receiving assignments, surveys, or textbooks via PDF documents. To work on these documents, students need a program to edit PDFs.

Lumin PDF is a better choice because of it’s user-friendly interface. It also allows students to incorporate images, GIFs, and other visual elements into their works. Students can also collaborate amongst themselves or with a teacher to work on a project.

For Parents:

PDF Editors like Lumin help you learn about new school policies, sign permission forms, and request access to your child’s grade. Also, you can liaise with teachers in a shared document and ask for feedback on your child’s performance in real time from anywhere you are and on any device.

For Teachers:

Whether virtual learning or on-site, managing every aspect of the classroom is one of the things a teacher should do. Tasks like grading assignments, planning class trips, and getting signed permission can quickly take up your time. However, managing these tasks is easy if documents are shared as PDF.

Converter PDF files (like Lumin) makes a teacher’s job easy with PDF worksheets, report templates, and fillable forms. They can also digitally sign PDF documents like reports or employment letters on the go. Also, grading and feedback can be done in real-time, rather than spending time sending documents back and forth via email. If you save your documents in Docx format, you can convert to PDF to save time and increase efficiency.

For Staff:

Rather than print documents, sign, and rescan, every staff member can use Lumin to edit PDF docs and append their signature. Also, administrative staff can combine PDF files easily on Lumin PDF. This saves space on the computer and promotes efficient management of large documents.

How the Fate of the PDF Editor in the Field of Education May Develop in the Future

Innovations in education continue to propel the use of PDF editors. For instance, educators want a student-centered learning (SCL). One of the principles of SCL is for students to learn anywhere and anytime. PDF Editors can help achieve this. Students will be able to access learning materials on an edit PDF app  whenever they want.

Also, Google’s research-based trends on the future of classrooms say that parents want to connect more with schools to know the performance of their children. PDF editing software can aid this collaboration.

With PDF Editors, parents can liaise with schools in a shared document and receive feedback in real-time. They can also receive updates on school policies, and access their children’s grades from anywhere, on any device, and at any time. These trends show that PDF editors will remain critical tools in the education sector in the future.

Wrapping Up

PDF editors offer many benefits to the education sector. It helps educators and students to edit text on PDF, limit access to documents and sign documents. However as with any other document, your PDFs can be destroyed. To ensure your PDFs are safe, convert the File to PDF/A and follow the other steps we listed in this post.

To annotate, secure, and convert your PDF file today, contact Lumin.