Systemize Your Business

Many companies want to get everything according to expectations. At the beginning of their business, entrepreneurs hope that success will drop from the clouds, but expectations often do not correspond to reality. 

If you want to achieve the desired results, it is necessary not only to build your business in the right way but also to build systems and automate them.

McDonald brothers built systems and processes for better work and became one of the world’s most valuable brands. They built a business. 

Businesses are better with systems, but not everyone knows about it. Let us figure out why it’s better with systems than without.

Systems Are Predictable

To maintain the trust of customers, attract new ones, and bring the business to a new level, it is necessary to compile an operating system for your business. Systematized processes allow business owners to do business in the right direction, train employees, analyze, detect, fix problem areas, and make more confident decisions. 

Systems Are Delegable

With the help of the established system, it is possible to teach employees everything they need to perform work correctly. So when one employee leaves the company, you can quickly train a new one.

Systems Are Sellable

Make your business attractive to buyers and investors. Gain their trust by automating processes. You can also sell your systems as products to other companies and make a fortune on it.

The best systems can only run to their full potential with powerful modern equipment. Therefore, businesses should invest in computers and other work tools that are on par with your highly efficient and effective systems.

Systems Are Measurable

Detailed documented systems afford business owners to train new team members to achieve goals and high performance. You could expect them to have similar results each day, which you can measure with integrated systems. In fact, the majority of the systems allow you to measure whatever you need.

Systems Are Improvable

Measuring the details of your business and having systematized processes, you can make improvements. By comparing the results, trying new things, and experimenting, you can improve your technology and business over time.

Systems Are Scalable

Do more in less time and add resources to level up your business significantly.

Systems Are Automatable

Thanks to automating systems, people can do less monotonous work to concentrate on bigger-picture issues and creative tasks. You can rely on automated systems and processes, and you will make sure it’s completed the same way every time.

How to Start Systemizing

If you do not know where to start, here are five steps which may help you:

Step 1: List all the responsibilities of each position in your company. Write down in your notepad every single thing you do all day, every day. Soon you’ll have a complete list of responsibilities that can be documented in the operations guide. 

Step 2: Have the employee write the detailed processes involved with those responsibilities. Writing out detailed processes will help employees concentrate on little things.

Step 3: Document processes with urgent delegation or ones that need improvement first. It’ll help to replace one employee with another without loss.

Step 4: Store the processes on a shared knowledge base where others can access them.

Step 5: Improve and make changes as necessary. Test and practice processes, find inefficiencies, deal with them, and create new ways for reviewing, assessing, and improving different internal business processes.

Processes need to be updated, but it’s a pretty complicated problem. You should know the right time to make any changes. Here are four reasons when processes may need updating:

1. Something breaks. Processes may not always go the way they should. And you have to be prepared for that. Breakdowns can happen for any reason, but they must be identified, analyzed, and corrected anyway.

2. Something changes. As times go by, business is changing, and some things need to be reworked and updated.

3. Something is learned. Don’t stay still, but develop, learn new, and improve your business. Introduce new technologies and systems. Something will work, something will not, but do not give up and try.

4. Deep dives. Never rush, think about your business, look for different opportunities, and simplify things. Deep dives help in solving problems. 

Automation is suitable for all types and sizes of businesses. Use software to automate key internal business processes. If you are looking to improve your business, some companies can give you professional guidance and enterprise software development assistance.

The result will not be long in coming. Automation will increase profits, save time, improve processes, increase efficiency, and accuracy. Don’t be afraid of experiments — especially those that will benefit the business.